Plans for after Spring Break and remote learning

Posted on: Mar 13, 2020

March 12, 2020

Dear Holland Hall Families,

In the interest of planning and public safety, we have decided that Holland Hall will move to our Remote Learning Plans for the two weeks immediately following spring break — March 23-April 3. Please note this decision is not required by the Tulsa Health Department; we simply believe it is in the best interest of our families and the extended community. See below for more information on those plans and what to expect.

We are announcing this decision now based on four criteria:

We acknowledge and understand how inconvenient this will be. We want to offer families time to organize and prepare yourselves for remote learning from home. Please know we are ready to offer any support or guidance possible during this rather unprecedented time. If you have any technology needs or concerns, please be in touch with your child’s branch head.

Based on the spring break travel surveys completed by our families and employees, it is clear the possible range of exposure is wide and varied. Our safest pathway at this time is to offer two weeks at home to safeguard public health.

Our faculty have been preparing for this possibility. Announcing now will offer them additional time to prepare and then deliver instruction via our PowerSchool Learning platform after spring break.

We are all aware of the steps colleges and universities have taken. Several independent schools like Holland Hall in Dallas and Houston, among other places, have already made similar decisions in the overall interest of public health.

A day in the life during remote learning

Day 1: Self Care and Readiness — On Monday, March 23, we will give the community a chance to set up their home lives and care for themselves — and prepare for online learning.

  • Some Primary School teachers may prepare packets that can be picked up between 8 a.m. and 4 p.m. Monday, March 23. Check your child’s PowerSchool Learning page to see if this applies to your child’s class.
  • Middle and Upper School students who need to pick up chargers, books or any other items can call or email their branch and schedule a time to pick them up between 8 a.m. and 4 p.m. Monday, March 23.
  • If you can’t make it to school to pick up materials, call or email your branch and we can make other arrangements.

Beginning on Day 2, March 24: All teachers will use their PowerSchool Learning (PSL) pages to communicate with students. This is an app/website everyone in the community is already using.

  • Teachers will post their lesson/content on PSL by 9 a.m., and will include any links to resources, notes, slide decks, and handouts.
  • Daily work is due by 4 p.m. that same day for Middle and Upper School students — 7:30 p.m. for the Primary School. The goal is to resemble a regular school day as much as possible with daily student/teacher interactions. Faculty will offer time estimates for each task.
  • Longer term assignments may be given with clear communication about deadlines.
  • Flexibility and communication will be key in making this work. We recognize that a myriad of issues may prevent a student from completing daily work in a timely manner. Students need to clearly communicate with faculty.
  • Asynchronous learning (learning that does not involve real time video) is the most effective way to run remote learning days. There will be no “class as usual” in an online setting.
  • Teachers may offer online tutorial sessions within “school hours” — 9 a.m. to 4 p.m. — whether in the form of online chats or video conferences, with individual students based on mutual availability. Tutorials should take place in a public area of the home and should only happen through school-approved tools. Google Hangouts will be the only school-approved platform.
  • Parents should email or call attendance offices on a daily basis as usual if your child will not be able to participate due to illness or extenuating circumstances.
  • Primary School: 918-879-4725, pherman@hollandhall.org
  • Middle School: 918-879-4711, kdanner@hollandhall.org
  • Upper School: 918-879-4735, noneil@hollandhall.org

Some notes

Travel: We know many of your travel plans have changed in light of recent events, and may change based on this letter. Please take the time to update our survey or let our nurses know of any travel plans. At this time, we think the more information we have the better.

School events: All scheduled meetings and events on campus will be canceled or postponed during remote learning days.

Extra-curricular events: Student-led extracurricular activities, such as athletics, are canceled through Spring Break, and more information will be sent out as events unfold.

Support: Please know that we want to support you and your family in any way we can during these weeks of remote learning and anytime you need us. Please feel free to reach out to:

Please check the website, www.hollandhall.org/covid-19, and your emails for information as it becomes available.

In the interest of public health, I know we will be apart, but I hope we continue to hold one another up in prayer and in other ways that bind this community together through any means possible. You have our promise to remain in touch, to communicate with you in ways that help you manage learning and life, and to be here for you and your family in any way we can.

A final thought, for now, from Wendell Berry: “A community is the mental and spiritual condition of knowing that the place is shared, and that the people who share the place define and limit the possibilities of each other’s lives. It is the knowledge that people have of each other, their concern for each other, their trust in each other, the freedom with which they come and go among themselves.”

In community,

J.P. Culley
Head of School