A letter from the Head of School about remote learning

Posted on: Mar 19, 2020

March 19, 2020

Dear Holland Hall Families,

This spring break has been like no other, and I have prayed daily for the health of our community.  

Much has changed in and around Tulsa with respect to new restrictions on movement and gatherings, furthering the social distancing paradigm to deter the transmission of coronavirus.  Schools have closed for the time-being, more events have been canceled — some in the distant future and of great meaning — and community gathering places like restaurants and houses of worship have reinvented how they function. 

Holland Hall is no different, and we will do our part to make the best decisions possible with respect to our public health obligations and with our promise to provide an excellent education experience, however different that may be, as we move to remote learning starting Tuesday, March 24.  Recall that Monday, March 23, is a day to get you and your family organized for Remote Learning.

Our communications department is housing all of this information here.  Any new communications will be delivered to your inbox and cached here in case you need to access it later.  Look for weekly updates from us regarding all aspects of school life. Of course if the situation warrants it, we will be in touch more frequently.  

Below, you will find additional information to help us move toward Remote Learning next week.  I will follow up next week with some answers to longer-term, commonly asked questions. We will be looking forward to your feedback in the opening days to ensure it is working for you and your family.  

I also want to thank our incredible teachers and so many others, especially Mr. Micah Keyan, our All School Technology Integrationist, for their herculean efforts to finish preparations over the break. 

Finally and sadly, we lost a beloved member of our maintenance and security team, Mr. Chuck Hill, over the break.  His loss has been emotionally trying for many of us — even more so because we cannot congregate. Trust we will find the time, collectively and purposefully, for us to honor together what his loyalty, friendship, and care meant to many of us and to our beloved Holland Hall.  

In a recent and beautifully written internal email, Ms. Christy Utter ‘92 shared, “I believe it can be easy to assume things about someone unless you’re in the trenches with them daily. I have been in the trenches with Chuck since my arrival in 2012. He was the very first to introduce himself to me and offer up his services, no matter the date, time, or situation in which I would need him. He always lived up to that offering beyond belief. He was the face of this campus/family and proved to be the most reliable of co-workers, often corralling others to help ease any burdens with event setup or teardown, opening locker rooms after hours for later than expected bus arrivals from student trips, and more. He treated visitors and community members alike with the utmost respect and generosity, and took the personal lives of any and all Holland Hall community members to heart.”

I hope you will hold Chuck’s family up in your prayers as they mourn his loss.

Again, more information below.  As always, I hope you will be in touch with questions.

In community,


Guidance for Primary School Families from Mr. Bibens:

First, you’ll want to check your teacher’s PowerSchool Learning page for instructions, as to any materials that may need to be picked up curbside on Monday, March 23, between 8 a.m. and 4 p.m. If this arrangement will not work for you, please call or email either your teacher, or Mr. Bibens at 918-859-8586.  We can make arrangements otherwise.  

Next, beginning on Tuesday, March 24th, if your child is unable to participate in Remote Learning because of any illness or unavailability, please contact Pam Herman in the Primary School office (918-879-4725) or pherman@hollandhall.org to record their absence. You may also visit hollandhall.org for additional resources and information about PowerSchool Learning.

Guidance for Middle School Families from Ms. White:

In an effort to provide access to materials, yet limit contact, if your child needs to collect a specific academic item as instructed by a teacher, here is the plan:

Monday, March 23rd from 9:30-11:30 a.m.

  • Tables with clearly marked materials will be set up in the breezeway between the MS building and the MS Gym building
  • One person may come to the table to retrieve the item(s)
  • If there are several people at the tables, please wait in your vehicle
  • Lastly, so that we know who and how many to expect, please email Jen White (jwhite@hollandhall.org) or Kelly Danner (kdanner@hollandhall.org) if you plan to pick up materials

Guidance for Upper School Families from Ms. Fondren-Bales:

In an effort to provide access to materials, yet limit contact, if your child needs to collect a specific academic item as instructed by a teacher, here is the plan:

Monday, March 23rd from 9:30-11:30 a.m.

  • We will set up in front of the US. 
  • The only items that need to be collected are:
    • Robotics kits
    • Mannequins for anatomy 
    • Instruments for band/orchestra that they can get in their classrooms 
    • Clay that all ceramics students can pick up in the ceramics studio

Lastly, if you need to make arrangements otherwise, please email Ms. Fondren-Bales  (ffondrenbales@hollandhall.org) or Amy Bell (abell@hollandhall.org)

Travel Notifications

We realize that many of our parents and families travel regularly, and, with spring break approaching, it is likely that some will be traveling in the coming weeks. If you plan to travel during spring break or in the near future, we ask you to check entry and exit requirements for your intended destination(s) before your trip and again prior to your return. Many countries have instituted restrictions that may affect you, and these can change with little or no advance notice. Please be mindful that airlines may change or cancel flights in response.

Holland Hall will abide by all Centers for Disease Control, Oklahoma Department of Health, and Tulsa Health Department regulations. These regulations could include monitoring and/or quarantine, upon your return. With that in mind, we ask that you please share information about any recent or planned international or domestic travel, for anyone in your household, using this form.

Preventing Illness

To help prevent the spread of respiratory viruses, including the coronavirus and flu, follow these important tips:

  1. Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  2. Avoid touching your eyes, nose, and mouth with unwashed hands.
  3. Avoid close contact with people who are sick.
  4. Stay home when you are sick.
  5. Cover your cough or sneeze with a tissue, then throw the tissue in the trash and wash your hands.
  6. Clean and disinfect frequently touched objects and surfaces.
  7. Individuals with chronic health issues and/or individuals experiencing severe symptoms should be evaluated by a medical professional.
  8. Get vaccinated every year.